Den outings are an important part of the Cub Scout experience. They are a time not only for fun but for learning. And they are critical steps in your boys’ earning their badge of rank. It is important that you plan in advance for these field trips. Planning should include the following, at a minimum, for each field trip:
- Arrange for the visit with the point of contact at your destination (if needed).
- Work with the parents or guardians in the den to arrange transportation, or get an adult to carry out the planning.
- Fill out a tour and activity plan (No. 680-014). You can also find online help as well at Scouting.org on how to fill it out. This plan is a tool for best practices so you will be prepared for safe and fun adventures. Completing the plan may not address all possible challenges, but it can help ensure that you have conducted appropriate planning, that qualified and trained leadership is in place, and that the right equipment is available for the adventure. The plan also helps to organize safe and appropriate transportation to and from an event, and it defines driver qualifications and minimum limits of insurance coverage for drivers and vehicles used to transport participants. This plan should be submitted 21 days in advance (check with your local council to confirm submission date) to ensure your council has enough time to review the plan and assist as necessary.
- It is MANDATORY to fill out a tour and activity plan for:— Trips of 500 miles or more; or— Trips outside of council borders (exception: not to your council-owned property); or— Trips to Florida Sea Base, Northern Tier, Philmont Scout Ranch, Summit Bechtel Reserve (you will be asked to present a copy of your tour and activity plan upon arrival), national Scout jamboree, National Order of the Arrow Conference, or a regionally sponsored event; or— When conducting any of the following activities outside of council or district events:
- Aquatics activities (swimming, boating, floating, scuba, etc.)
- Climbing and rappelling
- At a council’s request (Contact your local council for additional guidelines or regulations concerning tour and activity plans; many have set guidelines for events or activities within council boundaries, such as for Cub Scout overnight camping.)
When in doubt, check with your local council for their guidelines and regulations for tour and activity plans. Your Cubmaster or pack trainer may be able to provide you with this information as well.
There is an activity consent form form available to use as well at the den level for outings. This is a permission slip the parents sign for their son to attend the outing. Each Tiger’s adult partner should be with him at all meetings, including outings!
It’s a good idea at your first den meeting to distribute the Family Talent Survey Sheet to the parents, asking them to complete it and return it to you at the next meeting. The survey serves as a useful tool for you to identify family resources within your den.